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Microsoft Office: Methods To Convert Older Microsoft Office Files

Microsoft Office: Methods To Convert Older Microsoft Office Files

Even in case you are using Microsoft Office 2010, Office 2007, or a newer model including Microsoft Office 365, it's likely you may have files created in Office 2003 or earlier. If you open any of those Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and also you see [Compatibility Mode] in the title bar of the document window. Compatibility Mode ensures your files can still be totally edited by others who're using earlier versions of Microsoft Office though you might no longer need this backwards capability. What are your decisions for working with these "older" but vital files in a newer model of Microsoft Office?

Options for Working with Office 2003 Files

No Changes. When you're editing a file originally created in an Office 2003 program, you may proceed to work in Compatibility Mode and save the file as standard without altering the file format. That's, keep working with it and saving as before; the file will not be automatically changed to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.
Save As to Newest Version. You can save any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is discovered under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a different location or delete the older file, each files will remain in the identical location however with completely different file extensions.
Convert to Newest Version. To take advantage of all of the latest features in your present version of Microsoft Office, you can convert a file to the appropriate Office 2010/2007 file format. For instance, the Convert command in Microsoft Word converts and replaces a doc with the.doc format, and upgrades the file to the.docx format. The Convert option is recommended over Save As.
The best way to Convert a File to a newer Microsoft Office File Format
Changing your file offers you access to the new and enhanced features in Office 2016, 2013, 2010 or 2007 akin to tables, expanded worksheets, and PivotTables in Excel, SmartArt and Image Types in Word, and new graphics and transition features in PowerPoint.

To Convert a File:

From one among your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.
In Office 2010 and newer: Choose the Backstage View (File tab) and choose the Convert button from the Information tab. In Office 2007: Click the Office Button within the higher-left corner and select Convert from the menu.
Next, you will see a program-particular prompt concerning the convert action. Navigate through your choices.
If the program doesn't shut and reopen automatically, shut the file and reopen it to proceed using it with all the available features in your current Office program. The converted file will open with the appropriate file extension. For example, once you save an Excel 2003 file containing macros, it will usually be transformed as an Excel macro-enabled workbook (.xlsm extension).
Transformed files are replaced with the updated file and file format. The Convert command isn't available when a file is already saved with an Office 2010/2007 file format. Note: Earlier than proceeding with the convert process, consider if you want to first backup your files.

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